Restaurant Table Management: how to improve it to increase Bookings

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In this article we are going to talk about the importance of restaurant table management and how you can optimize it to increase your restaurant bookings.

Dining Area

In the context of restaurant table management activities, the dining area is the calling card of any restaurant business and its appearance is one of the first elements taken into consideration by customers when they have to decide whether to choose your restaurant over another one.

Having a room with attention to design is certainly a precaution to consider, but it is equally important that your room appears well organized.

The management of the tables does not only concern monitoring their status, i.e. verifying whether they have already been occupied or are still free, but must also take into account other aspects, such as:

  • The typology
  • The dimension
  • The layout inside the room
  • The number of diners they can accommodate

Making sure you manage the tables in the restaurant correctly is a fundamental aspect to avoid having a disorganized room and conveying a feeling of chaos to possible customers, ending up driving them away. For this reason, taking into consideration the right parameters can have positive effects on the total number of bookings that can be obtained.

Restaurant table management systems

Among the various free restaurant table management systems, some restaurant owners choose to rely on Excel templates, through which to monitor, in addition to the arrangement of the tables, also the management of reservations.

Usually the most important data to consider are:

  1. The name or number of tables
  2. Table reservations 
  3. Seats available for each table
  4. The date to which the floor plan refers to.

However, this type of template can easily be subject to drawbacks, such as the risk of incorrectly assigning a customer a table that has already been reserved because the table status has not been set correctly on the file. Or, having to fill in a template every day relating to the availability of the relative date: an operation that ends up taking time away from other important restaurant management activities. 

Furthermore, if the restaurant has more than one area, having real-time control of all the areas can be even more complicated.

Restaurant table management software: OctoTable

The best reservation management software is OctoTable, the complete solution that allows you to optimize the management of your areas through the Booking Engine for restaurants. 

Digital Floor Plan Functions

With the Digital Floor Plan you can reproduce your restaurant by setting the background and the tables and create the floor plan of each area that your restaurant has. 

Once the areas have been set up, the corresponding tables can also be created, setting the possibility that the table can be booked individually or grouped with other tables if still free.

After creating the tables and setting details such as their size and the distance ratio between one table and another, guests will be able to book the table directly from your reservation page.

Advantages of the Digital Room

The advantage of the digital room is doubled and concerns both the owner and the customer.

The owner can monitor table management in real time through the visual overview of the Digital Room. The customer, on the other hand, can choose the seat he prefers, knowing in advance the type of table he will have available, the distance from the other tables and the position in the room.

For new customers, who increasingly choose to finalize reservations directly from their smartphone, booking online knowing in advance what the room will look like is an extra incentive to choose your restaurant.

Ultimately, optimizing the management of restaurant tables through management software such as the OctoTable Booking Engine is an activity that every restaurateur should do to improve the quality of their service and increase bookings.

Frequently Asked Questions

The management of the tables in a restaurant does not only concern monitoring their status, i.e. verifying whether they have already been occupied or are still free, but must also take into account other aspects, such as:

 

  • The typology
  • The dimension
  • The layout inside the room
  • The number of diners they can accommodate
  1. The name or number of tables
  2. Table reservations
  3. Seats available for each table
  4. The date to which the floor plan refers

The advantage of a Digital Room is doubled and concerns both the owner and the customer. The owner can monitor the management of the tables in real time through the visual overview of the Digital Room while the customer can choose the seat he prefers knowing in advance also the type of table that will be available, the distance from the other tables and the position in the room.

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